How to create a meeting poll
Creating a meeting poll on when2meet.cc takes about 10 seconds. There are no accounts to set up, nothing to download, and no email confirmations. This guide walks you through every step — and you can start right from this page.
5 steps to a working meeting poll
1. Name your event
Open when2meet.cc and type a clear, recognizable event name — "Team offsite June", "Book club May 2026", "Project kickoff". This is the title your participants see when they open the poll, so make it specific enough that they know which event it's for.
2. Pick the candidate dates
Tap the calendar to select every date you'd consider for the meeting. You can pick 2 dates or 20 — the more options, the better the chance of finding a slot everyone can make. Don't overthink it; participants only see the dates you chose, so extra options never hurt.
3. Set the time range and timezone
Choose the earliest and latest hours the meeting could start. A wider range surfaces more overlap, but if you know everyone's in the same working hours, narrow it down. Your local timezone is auto-detected. Participants from other regions will automatically see the times converted to their own timezone.
4. Share the link
Click Create. when2meet.cc gives you a unique URL — copy it and share via Slack, WhatsApp, email, or anywhere else. Participants tap the link, type their name, and mark availability. There's no sign-up step. Their selections auto-save as they tap; nothing is lost if they close the tab.
5. Confirm the winning time
As responses come in, the availability grid darkens where more people are free, and a Best Times list ranks the top slots automatically. Once you see a clear winner, tap Confirm This Time. The event locks and every participant sees the final decision next time they open the link.
Tips for getting fast responses
Send the link with a deadline
"Please respond by Friday" gets twice the response rate of an open-ended ask. The poll itself is friction-free, but human nature isn't.
Pick fewer dates if speed matters
5–7 candidate dates strike the right balance. Too many options causes decision fatigue and slows replies; too few risks no overlap.
Add a timezone column for international groups
Once you're on the event page, you can add timezone columns so participants in other regions see times in their local zone — eliminating the "wait, what time is that for me?" round trip.
Ready to create your meeting poll?
Free, no login, works on phone and desktop. Your poll is live in under 10 seconds.
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